Take Your Financial Workflows to New Heights with Business Central and RUX

We’ve seen it all too often. The to-do lists for equipment rental finance teams continue to grow, while the team itself continues to be trimmed down, leaving remaining employees wondering how they’re going to get everything accomplished on schedule to keep business moving smoothly.  

We found this podcast episode from Accounting Today really insightful. It covers the timely topic of managing your inevitable stress when working as part of a finance team. Kristy Short discusses how the pressure to perform, working ridiculously long hours, and having a significant lack of emotional support are factors driving talented finance people from the field. 

At RUX, we believe skilled finance professionals bring huge value to the market we serve and that’s why we aim to provide all the tools and resources your accounting team needs to lower their day-to-day stress and not be on the verge of burnout.  

What manual accounting is costing your finance team and business. 

Studies show that across the industry, many companies are still relying on manual accounting processes, some with paper or disorganized Excel based systems, and others with inadequate, outdated ERP solutions. These insufficient solutions bring many frustrating hurdles to you and your team, including limited visibility into your key business data to help you make better decisions for your organization. Other key disadvantages of manual accounting: 

Time lost to repetitive data entry: This effort isn’t just pointless and time consuming; it can lead to errors between systems. Additionally, this is time that could be spent on more strategic or valuable activities. Instead of using your data to predict late payments or understand how to shorten days outstanding on payments, you’re consolidating reports and extending your close cycles.  

Errors from duplicate entries or version mismanagement: Manual systems are prone to errors, even more so if files aren’t stored in a shared cloud location. With files in the cloud, multiple people can work on the same version to avoid confusion and repeated work. When multiple versions exist, there is no single source of truth.  

Difficulty accessing real-time financial insights: When numbers aren’t current, you’re always reporting on the past and your company has to operate in a reactive way instead of being proactive.  

Streamline financial workflows with Dynamics 365 Business Central.

As of 2026, well over three million verified businesses are relying on Dynamics 365 Business Central as their core ERP solution, and that number is growing daily. Business Central is a complete end-to-end solution for finance, sales, manufacturing, distribution and more. But the key element is the financial piece because, let’s be real, making a profit and getting paid are the aims of a successful business.  

Within Business Central, you can expect advanced functionality and automation for today’s equipment rental finance teams including: 

• Automatic and real-time data across departments 

• Up to the second financial reporting and dashboards 

• Built-in compliance and audit trails. 

Plus, with automation included both out of the box and incorporated through Microsoft Copilot, your organization can do more with less, streamlining processes and getting more done in the workday with fewer resources.  

Key financial processes your team can automate with Business Central. 

General Ledger and Journal Entries: Automatically post recurring entries, support multiple journal types, and set predefined posting groups. 

Accounts Payable and Receivable: Automate invoice creation and collections. Match payments to invoices and send reminders to overdue accounts.

Bank Reconciliation: Reduce matching time with automation of reconciliation suggestions. 

Budgeting and Forecasting: Create and import budgets from Excel and track actuals v. budget in real-time.  

Cash Flow Management: Forecast your cash flow based on historical data and receive alerts when discrepancies arise. 

Automation is central to the functionality in Business Central and additional workflows can be created to meet your company’s specific needs. For example, if you’re in the equipment rental industry, you can take advantage of: 

• The posting of rental income directly to the GL 

• Recurring billing cycles for long-term rentals 

• Multi-location revenue tracking and equipment category reporting 

• Generation of invoices based on rental agreements, usage duration, and asset class 

• Complex billing scenarios like partial returns, damage fees, or add-on services 

• Projects revenue based on equipment usage trends, rental history, and seasonal cycles 

• Finance team alerts to unexpected drops in rental performance or cash bottlenecks. 

That’s just the beginning of what Business Central can do. On top of the out-of-the-box features you get right from the beginning, there are also many different add-on solutions designed to enhance your Business Central system and add even more automation to the solution. Two great examples we highly recommend for equipment rental operations are RUX Rentals and RUX Service. 

What financial automation does for your business.

Automation makes your equipment rental business more efficient and productive. It can also lower stress and increase the satisfaction of your team members. Your people can get more done with fewer headaches and less wasted time! Imagine the morale boost you’d see in the office once they’re no longer overworked and held back by old, inefficient systems.  

Added automation capabilities can also help you manage customer relationships. Your customers can experience seamless purchasing, faster payment processing, and full visibility into delivery timelines. When you’re easier to work for and work with, your business will continue to grow. And with processes set up in your Business Central system from the start, growth is much easier to achieve.

Let’s talk about what Business Central and RUX applications can do for your finance team. 

If you have plans for future business growth but are worried if your finance team will be able to keep up, it may be time to learn why so many equipment rental businesses rely on Business Central (with RUX Rentals) as their ERP solution. 

Reach out to us to discuss the accounting challenges your team is facing. We’re here to help you and them streamline financials and achieve your business goals.